Advantages And Safety Of an Email Archival Service
Did you know that experts are urging almost all businesses to deploy a state of the art email archival service on the cloud for seamlessly streamlining their organizational correspondence? Yes, it’s a fact indeed that in this litigation friendly world, it is important for businesses to organize their email correspondence better for legal and other e discovery compliances. Without a seamless archiving system in place, it is almost impossible to dig through the immense and growing volumes of emails (which almost any enterprises collect almost daily) in order to identify the requested information. In fact, business still relying on that traditional process of message storage for organizing messages poses quite a significant risk to all their significant inbound and outbound messages. Experts therefore propose that the e mail archival service on the cloud stands tall as the optimum solution to all these growing challenges. This is typically because the flexible and cutting edge off premise system thus offers a rather dedicated location for storing all your business data and email correspondence. This not only keeps all your business correspondence safe but at the same time helps in reducing the burden on your email server.
Further, cloud based email services also drastically change the way the whole email correspondence actually work! There is hardly any denial that email stands as the dominant form in today’s business communication. And in the cloud the sheer concept of email archiving also becomes rather interactive and also useful. A seamless email archival service in place further enables the end users to search for and to retrieve information rather seamlessly.
Let us take a closer view of cloud based email services
There is practically an array of benefits of cloud based email archiving. However the top advantages are –
-Improving the data storage management
-Reducing IT costs
-Enabling easier, cheaper, quicker and effective regulatory compliance
-Streamlining the response required for e-Discovery requests.
-As a matter of fact, any cloud-based archiving system is pretty easy to deploy, much easier to use and also pretty much cost-effective than other solutions.
-It is also pretty different from the traditional “on-premise” archiving systems and is usually delivered as a typical service via the internet, thus removing any cost regarding configuration, installation, maintenance and licensing.
-Cloud based email services are also typically priced on the system known as ‘per-mailbox per-month’ basis. This helps the organization in having a clear idea on the budget of email storage and archival.
-It can also block all sorts of e mail threats and spam attacks. This helps in reducing the chance of viral attack and also supports in releasing more bandwidth
Is it at all a secured system?
Answer to this pertinent question is a big yes. This is because all effective cloud based archival system keeps the data safe at all times. The service provider uses a specific type of Secure Socket Layers (SSL) system for encrypting all communication and for transferring the data to or from the data center. The current security benchmark however mandates data needs to be encrypted with military grade with AES 256-bit encryption.